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UCLA Spanish & Portuguese Department Academic Coordinator

Position overview

Position title: Academic Coordinator
Salary range: See Table 25 [] for the salary range for this position. A reasonable estimate for this position is $50,104-$94,888.

Application Window

Open date: July 11, 2023

Most recent review date: Sunday, Aug 13, 2023 at 11:59pm (Pacific Time)
Applications received after this date will be reviewed by the search committee if the position has not yet been filled.

Final date: Monday, Jan 1, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

UCLA Department of Spanish & Portuguese: Academic Coordinator

The UCLA Department of Spanish and Portuguese invites applications for a new Academic Coordinator position. The candidate hired into this position will serve as Assistant Director of the Language Program. Reporting to the Director of the Language Program, the Assistant Director of the Language Program will work closely with the Director of the Language Program as well as the Undergraduate Affairs Committee to support the language component of the majors and minors; direct the Spanish and Portuguese L2 and heritage language programs; train and mentor graduate teaching assistants; and administer and score placement and exemptions exams.

• Master’s Degree or Equivalent in Spanish/Second Language Acquisition/Applied Linguistics/Foreign Language Education at the time of hire.
• Experience coordinating or directing a large language program and supervising graduate teaching assistants.
• Native or near-native proficiency in both Spanish and English. Proficiency in Portuguese desirable.
• Expertise in curriculum development and assessment.
• Demonstrated administrative skills working with language instructors at various levels.
• Experience with Canvas or other learning management systems.


  • Update all documents related to the teaching of language courses (syllabi, calendars, etc.) prior to the start of each quarter.
  • Create and update assessment instruments for all levels of Spanish and Portuguese language each quarter.
  • Coordinate consistency in exam correction for oral and written assessments, may include norming and/or collective grading sessions.
  • Create and maintain Bruin Learn pages for all language courses.
  • Create assignments and work with book company representatives to maintain digital platforms for assignments in language classes.
  • Respond to and support instructors with technical issues with exams, Bruin Learn pages, Respondus, Gradebook, MyUCLA or digital platforms.
  • Respond to inquiries with regard to logistics to include but not limited to student athletes, CAE accommodations, adding and dropping classes, scoring assessments, etc.
  • Submit book orders for language courses each quarter; distribute desk copies to language instructors each quarter.
  • Score Exemption Exams in Spanish and Portuguese each quarter.
  • Maintain and update Exemption Exams and Placement Exams; respond to student inquiries about Exemption and Placement Exams.

Applicants should make use of UCLA’s job application website ( to submit the following:
· Cover letter
· Curriculum Vitae
· Three letters of recommendation
· Statement of contributions to diversity

See Table 25 [] for the salary range for this position. A reasonable estimate for this position is $50,104-$94,888.

Please direct queries concerning the position to the Department’s Academic Personnel Office at

Terms and conditions of employment are subject to UC policy and any appropriate collective bargaining agreement.


Basic qualifications (required at time of application)

Master’s Degree or Equivalent in Spanish/Second Language Acquisition/Applied Linguistics/Foreign Language Education at the time of hire

Application Requirements

Document requirements
  • Curriculum Vitae - Your most recently updated C.V.

  • Cover Letter (Optional)

  • Statement on Contributions to Equity, Diversity, and Inclusion - An EDI Statement describes a faculty candidate’s past, present, and future (planned) contributions to equity, diversity, and inclusion. To learn more about how UCLA thinks about contributions to equity, diversity, and inclusion, please review our EDI Statement FAQ document.

Reference requirements
  • 3 letters of reference required

Please submit three letters of recommendation

Apply link:

Help contact:

About UCLA

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy.

Job location

Los Angeles, CA