Department: Library Special Collections
Rank and Salary: Assistant – Associate Librarian ($56,170 - $75,337)
Position Availability: Immediately
Application deadline for first consideration: February 15, 2018
Description of Institution and Library
As one of the world's great public research universities, UCLA integrates education, research, and public service so that each enriches and extends the others. From its beautiful neighborhood campus in a uniquely diverse and vibrant city on the Pacific Rim, teaching and research extend beyond the classroom, office, and lab through active engagement with communities, organizations, projects, and partnerships throughout the region and around the world.
UCLA’s diverse community of scholars encompasses nearly 30,000 undergraduates pursuing 125 majors, 13,000 graduate students in fifty-nine research programs, and 4,000 faculty members including Nobel Laureates; Rhodes Scholars; MacArthur Fellows; winners of the Fields Medal, National Medal of Science, Pritzker Prize, and Pulitzer Prize; and recipients of Oscars, Emmys, Tonys, and Golden Globes. UCLA ranks tenth in the Times of London Higher Education World Reputation Rankings, twelfth in the Academic Ranking of World Universities by Shanghai Jiao Tong University, and fifth in the U.S. by Washington Monthly. The National Research Council ranks forty of its graduate and doctoral research programs among its top ten.
To enable these accomplished students, faculty, and staff to create, disseminate, and apply knowledge for the benefit of global society, the UCLA Library is re-envisioning how it is acquired, synthesized, and shared across academic audiences and with the public. It was among the first academic libraries to develop subject-specialist librarians and to launch a program to enhance students’ research skills. Its Special Collections pioneered the acquisition by public institutions of rare and unique books, children’s literature, pulp and detective fiction, works by or about women and minorities, screenplays, architectural plans, and Los Angeles-related materials and today leads the way in collecting archival resources in digital format such as emails and manuscripts. It has launched innovative data management services and an affordable course materials initiative that have served as models for other libraries.
The Library serves UCLA students, faculty, and staff whenever and wherever they need its resources and expertise. Reconfigured, high-tech spaces and services in its ten campus libraries enable users and librarians to explore and work with print and digital materials collaboratively or individually, pursue new lines of inquiry, and develop new pedagogical approaches as well as novel forms of scholarship. More than 3.5 million people visit annually, while an additional 3.4 million visitors enter online through its virtual front doors.
Whether on campus or online, the Library forms the intellectual heart of UCLA, a hub for cutting-edge discovery, scholarship, and instruction.
UCLA Library Special Collections actively builds and stewards collections including rare book and primary source collections to support and enrich research, teaching, and learning for UCLA’s students, faculty, and staff as well as an international community of scholars and the public. Its holdings encompass but are not limited to a significant rare book collection that includes an unusually large number of artists’ books, fine press editions, and examples of early printing as well as more than 2,000 archival collections including born-digital content, with particular strengths in twentieth-century photography, literature, art, music, and Los Angeles history and culture. It also houses significant and growing physical, virtual and born digital international content and collections used in support of teaching and research.
The UCLA Library created the Center for Primary Research and Training (CFPRT) as part of Library Special Collections to integrate special collections materials more fully into the teaching and research mission of the university. The center pairs students with special collections projects in their areas of interest and introduces them to library and archival practice through hands-on training. This work enhances students’ educational experience, while making special collections materials more accessible to the research community. It was launched with a generous lead gift from the Ahmanson Foundation.
Reporting to the Head of Collection Management, the Head of the Center for Primary Research and Training recruits, trains, and supervises the daily work of undergraduate and graduate students to complete projects that enhance their academic experience and advance the goals of the department and UCLA Library. As a member of the Collection Management team, the Head contributes to the development of policies and procedures for accessioning, cataloging, processing, and preservation activities, and helps set priorities and evaluate outcomes in these areas. The incumbent contributes to the department’s commitment to outreach and engagement by providing instruction and reference services to the campus and the global research community and by collaborating on exhibits, social media initiatives, presentations, and development activities.
Specific duties and responsibilities include:
• Recruits, trains and supervises 8-12 undergraduate and graduate students to complete special collections projects.
• Reviews student work to ensure quality and compliance with national and local standards and practices.
• Collaborates with Collection Management, Public Services, and the curatorial team to develop student projects that promote LSC holdings and advance department goals.
• Documents student work and communicates regularly with Collection Management staff and curators regarding project planning, progress, and outcomes.
• Prepares statistical, narrative, and visual reports suitable for reporting to administration, donors, granting agencies, and the public.
• Coordinates public programming and outreach activities featuring students and their work, and organizes relevant learning opportunities for the students.
• Collaborates with the Head of Collection Management and other division members to develop policies, procedures, and workflows and to set priorities that support an efficient, user-centered processing program.
• Collaborates with Development to identify priorities for philanthropic funding and on donor cultivation, solicitation, and stewardship; and participates in the development and execution of grant funded projects.
• Processes materials as appropriate.
• Collaborates with the Collection Management division to manage supplies, storage, and workspaces.
• Participates in departmental and library-wide committees.
• Provides reference services as appropriate.
• Other responsibilities as assigned.
• ALA-accredited Master's Degree in Library or Information Science OR significant graduate-level coursework toward such a degree OR equivalent education and experience (subject expertise combined with professional library education and/or experience).
• Minimum two years professional experience working in special collections in an academic or research library.
• Demonstrated experience applying efficient processing techniques in accessioning, appraising, arranging, describing, and preserving archival collections of varying size and complexity.
• Experience supervising students, including providing feedback and evaluating outcomes.
• Demonstrated experience applying library and archival standards and vocabularies, including EAD, MARC, DACS, RDA, and LCSH.
• Experience with archival content management systems, such as Archivists’ Toolkit or ArchivesSpace, and standard computer office applications such as Microsoft Office.
• Knowledge of current issues and trends regarding digital archives, digitization, and digital scholarship.
• Understanding and ability to stay abreast of privacy, confidentiality, copyright and use policies associated with special collections materials.
• Strong project management skills, with an ability to manage multiple projects simultaneously.
• Excellent oral and written communication skills, organizational skills, and time management skills.
• Evidence of professional engagement at local, state or national level.
• Ability to lift, shift, and shelve boxes weighing up to 25 lbs.
• Capacity to thrive in the exciting, ambiguous, future-oriented environment of a world-class research institution and to respond effectively to changing needs and priorities.
• Ability to initiate and maintain cooperative working relationships with co-workers, supervisors, and managers, and to represent LSC in a professional manner to relevant constituencies. Ability to work harmoniously and as a team player, thrive in a team-based environment, and skill in fostering teamwork among others.
• Ability to get to work reliably and on time and to be present in the workplace during normal working hours.
• Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population.
• Demonstrated experience processing digital archives.
• Demonstrated experience participating in or managing digital projects.
• Demonstrated experience developing public programming or other outreach initiatives.
Professional librarians at UCLA are academic appointees. Librarians at UCLA are represented by an exclusive bargaining agent, University Council – American Federation of Teachers (UC-AFT). This is a represented position. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and all other benefits granted to non-faculty academic personnel. The University has an excellent retirement system and sponsors a variety of group health, dental, vision, and life insurance plans in addition to other benefits. Relocation assistance may be provided.
Appointees to the librarian series at UC shall have professional backgrounds that demonstrate a high degree of creativity, teamwork, and flexibility. Such background will normally include a professional degree from an ALA-accredited library and information science graduate program. In addition to professional competence and quality of service within the library in the primary job, advancement in the librarian series requires professional involvement and contributions outside of the library, and/or university and community service, and/or scholarly activities. Candidates must show evidence or promise of such contributions.
Candidates applying by February 15, 2018, will be given first consideration for this position. UCLA welcomes and encourages diversity and seeks applications and nominations from women and minorities. UCLA seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy at http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
Under federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986. Employment is contingent upon completion of satisfactory background investigation.
Visit the Jobs @ UCLA Library website at: http://www.library.ucla.edu/about/jobs-ucla-library
Cover Letter - Describing qualifications and experience.
Curriculum Vitae - Your most recently updated C.V. detailing education and relevant experience.
References - Names and contact information for three professional references, including current or previous supervisor; contact information only.