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The University of California
Statement of Privacy Practices – General Data Protection Regulation
UC Recruit

1. Transparency Regarding the Use of Your Personal Data

As part of our commitment to protecting your privacy, this statement is designed to provide you with information regarding how the University of California (UC) collects and processes the information you share when you use our websites located at https://recruit.ap.uci.edu,
https://apol-recruit.ucsd.edu/, https://aprecruit.berkeley.edu/, https://recruit.ucsc.edu/, https://recruit.ucdavis.edu/, https://aprecruit.ucsf.edu/, https://aprecruit.ucmerced.edu/, https://recruit.apo.ucla.edu/, https://recruit.ap.ucsb.edu/, https://aprecruit.ucr.edu, https://recruit.ucanr.edu, and each of their associated domains (together, the "Sites"), utilize our services which include providing individuals interested in applying for academic positions at UC with a process for applying online using the UC Recruit online application system, or when you otherwise communicate with the hiring offices of the University of California (“UC Recruit Services”). This statement is applicable to individuals using UC Recruit Services who are located in the European Economic Area (“EEA”).

For purposes of the General Data Protection Regulation (“GDPR”), the data controller is the Regents of the University of California, with a location at 1111 Franklin Street, Oakland, CA, USA.

2. Your Personal Data We Use

Information you provide directly to UC: UC Recruit collects personal information about you called Personal Data. Your Personal Data is collected when you register or fill in a form on UC Recruit Services Sites, or contact UC Recruit Services. This includes information you provide when you create an account with the UC Recruit online academic recruitment system, fill in an online academic employment application, upload supporting material for an employment application, respond to online applicant demographic surveys, or use the site to contact UC Recruit Services. Depending upon the specific UC Recruit Service you use, the information you give us includes your name, address, telephone number, e-mail address, website address, employment history, education history, reference information, and other information you provide as well as any information about you that is associated with or linked to, or could be linked to, any of the foregoing data.

We also collect more sensitive information about you, with your explicit consent, where the processing is necessary to meet a legal or regulatory obligation, the processing is in connection with UC establishing, exercising or defending legal claims, or is otherwise expressly permitted by GDPR. This sensitive information includes voluntarily disclosed information about your racial or ethnic origin, gender identity, sexual orientation, veteran status, and disability status.

Log, Cookie and Device Data: We also collect log data, which is information collected whenever you visit a website. This log data includes your Internet Protocol address, browser type and some settings, the date and time of your request, how you used the Service, and cookie data. Depending on how you are accessing the Services, we may use “cookies” (small text files stored by your computer when you visit our website) or similar technologies. For more detailed information about how we use cookies, please contact the UC Privacy Official identified below. In addition to log and cookie data, we also collect information about the device you are using to access the Services, including what type of device it is, what operating system you are using, device settings, unique device identifiers, and crash data. Whether we collect some or all of this information often depends on what type of device you are using and its settings. For example, different types of information are available depending on whether you are using a Mac or a PC, or an iPhone or Android phone. To learn more about what information your device makes available to us, please also check the policies of your device manufacturer or software provider.

Information from Other Sources: We also obtain information about you from other sources and combine that information with information we collect from you directly. For example, we collect information about you from the references you provide, as well as any information about you that is associated with or linked to, or could be linked to, any of the foregoing data. We use this data to inform our hiring decisions.

3. How We Use Your Personal Data and the Lawful Basis for Such Processing

UC Recruit processes your Personal Data for the following purposes and bases:

In certain instances, UC may be required to obtain your consent to collect and process your Personal Data for a specific purpose. This depends on the specific category of data collected and the intended use of the data. In these instances, the UC Recruit Service will inform you of the specific category of Personal Data that will be collected and the intended purpose of the collection, and will request that you affirmatively indicate that you consent to the intended collection of your Personal Data for that purpose, prior to collecting the data.

In these instances, if you do not consent to the collection and intended processing purpose, UC will refrain from collecting and processing your Personal Data.

4. Recipients of Your Personal Data

UC Recruit may share your Personal Data with the following recipients:

If your Personal Data is shared with a third party, UC will require that the third party use appropriate measures to protect the confidentiality and security of your Personal Data.

We may also need to share your Personal Data as required to respond to lawful requests and legal process; to protect our rights and property and those of our agents, customers, and others, including to enforce our agreements and policies; and in an emergency, to protect UC and the safety of our students, faculty, and staff or any third party.

5. Security

UC takes appropriate physical, administrative and technical measures to protect Personal Data that are consistent with applicable privacy and data security laws and regulations. For more information about how UC protects data, refer to Systemwide Information Security Polices and Standards.

6. Retaining and Deleting Your Personal Data

UC will only retain your Personal Data for the duration necessary for the data collection purposes identified above, unless there is a legal requirement to maintain it for a longer period.

7. International Transfer of Your Personal Data

In order to fulfill the intended processing purposes described above, your Personal Data will be transferred outside of the European Economic Area (EEA), specifically to the United States, which does not protect Personal Data in the same way that it is protected in the EEA. UC will undertake appropriate measures to ensure adequate protection of Personal Data, including utilizing appropriate physical, administrative, and technical safeguards to protect Personal Data, as well as executing standard contractual clauses approved by the European Commission or a supervisory authority under GDPR, or obtaining your consent, where appropriate.

8. Your Rights

As required by the General Data Protection Regulation and applicable EU Member State and EEA state law, if you are located in the European Economic Area, you have a right to:

UC may be obligated to retain your Personal Data as required by U.S. federal or state law.

If you wish to exercise your rights, you can contact the UC Privacy Official identified below.

You may choose not to visit or use UC Sites or participate in UC Recruit Services. If you choose not to share your Personal Data with UC or UC-approved third parties for UC Recruit Services you cannot be considered for a UC academic position. You may choose to set your web browser to refuse cookies, or to alert you when cookies are being sent. If you choose to reject cookies, some parts of the Sites may not function properly. The parts of the Sites that cannot function properly are applying to a recruitment online.

9. Questions and Complaints; UC Privacy Official

If you have questions or complaints about our treatment of your Personal Data, or about our privacy practices more generally, please feel free to contact the UC Privacy Official: Scott Seaborn, UCOP Privacy Manager, (510) 987-0459.

Effective Date: This statement is effective as of August 23, 2018.