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My Dashboard

Check application status

Along with other information and helpful links, your application status will be shown on your Dashboard.

  1. If your application is complete, the application status box will indicate so.
  2. If your application is not complete, the application status box will state which requirements still need to be completed. application status box

My Information

Updating your account information

  1. Click My Information.

    image of my information tab
  2. Click Update beside the appropriate section.
  3. Make all the desired changes.
  4. Click Save changes when finished.

    image of save changes
  5. Your information will now be updated.

My Files

Uploading required or optional documents

  1. Click My Files.

    image of my files tab
  2. Click Upload by the appropriate file.

    image of upload now link
  3. Click the Choose File button.

    image of upload screen
  4. Locate and select the file.
  5. You may optionally describe the document or leave a comment about it.
  6. When ready, click the Upload button.
  7. Your file will now be uploaded to your My Files page.

Please note, you will receive an error message if your file is over 50 MB in size. Please host larger files externally and provide website on My Information.

PDFs and supported media file types

  1. Most documents you wish to upload into Recruit, if they are text files, must be PDF files. Once you convert these documents, they will have a ".pdf" file extension, and will be readable by the search committees, using any PDF application, regardless of the operating system.
  2. See Creating PDF Files for more information.
  3. Recruit also accepts the following other media file types: txt, pdf, jpg, jpeg, rar, tif, mov, bmp, 3gp, png, wmv, m4v, mp3, mp4, m4a, psd, swf, tiff.

Deleting documents

  1. Click My Files.

    image of my files tab
  2. Click Delete file by the appropriate file.

    image of delete file link
  3. Click Yes, delete file.

    image of yes delete file button
  4. The file will now be permanently removed from your application.

My References

Adding a reference

  1. Click My References.

    image of my refereces tab
  2. Click Add reference or Add an optional reference.

    image of add reference link
  3. Fill out the form to add in the reference's information.
  4. When ready, click Add Reference. Your reference will be added to your My references page.
  5. Alternately, you may click Add & Request. If this button is missing, this means you are not required to notify your references at this time.

    image of add & request button
  6. The Add & Request button opens an email template that you may personalize. Then you will send it to your reference requesting your letter of recommendation.

Editing a reference

  1. Click My References.

    image of my references tab
  2. Click Edit beside the appropriate reference.

    image of edit reference link
  3. Make all of the desired changes.
  4. Click Save Changes.

    image of save changes button
  5. Your reference will now be updated.

Deleting a reference

  1. Click My References.

    image of my references tab
  2. Click Delete beside the appropriate reference.

    image of delete link
  3. Click Yes, delete reference.

    image of yes delete reference button
  4. The reference will now be removed from your My references page.

Requesting a letter of reference

When letters of recommendation are a requirement (and not just contact information), you must notify your references through the system in order to fulfill the requirement. If you do not request the letter, your application will not be marked as complete and can't be reviewed by the search committee.
  1. Click My References.

    image of my references tab
  2. Click Request letter of reference by the appropriate reference name.

    image of request letter of reference link
  3. A template opens. If desired, personalize the email.
  4. Click Next ».
  5. Review the email.
  6. When ready, click Send request.
  7. Your reference will shortly receive an email with the subject line: "UCLA Recruit: Letter of Reference Requested."

You may re-request letters by returning to My References in your application.

Why is the My References tab missing?

When an application does not require references, the My References tab will be absent.

Confirm Submitted Application

Status complete and application submitted

Always check the Status on your Application Dashboard. When your application is submitted, the Status box will display this message: "Application Status: Submitted". This means that your application is complete and is visible to the search committee.

image of finished application

Please note: Recruit will send a confirmation email with a reminder to complete the Diversity Survey if you have not done so by the time you have completed your application.